Top 5 Travel Reminders

April 24, 2025

As many members of the University community prepare for upcoming academic and conference travel, our team in Financial Services typically sees an increase in questions. We’ve collected our Top 5 Frequently Asked Questions to help you navigate University travel:

1. No Airbnb, HomeAway, or Vrbo
   These are not considered commercial lodging and are not reimbursable.
2. Timely Reimbursements
   Submit expenses within 10 days of your trip. Delays over 60 days may result in taxable income.
3. Hotel Tax Exemption in Georgia
   Present the Hotel Occupancy Tax Exemption Form when checking into Georgia hotels.
4. Valet Parking Policy
   Only reimbursable if self-parking is unavailable or for valid safety reasons—note this on your expense report.
5. Choose Cost-Efficient Options
   Whether it’s flights, lodging, or the University Motorpool, always choose the most economical option.

Travel Resources

We’ve also collected some key travel resources to help you plan your travel. To learn more about policies, access frequently used forms, and learn how to submit travel and expense forms, check out our Travel Resource Guide.

Need additional help? Contact: accountspayable@georgiasouthern.edu

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