Performance Evaluations
Provisional Evaluations
The provisional period allows employees and managers to align performance expectations with actual performance. Prior to the conclusion of the 180 day provisional period, managers should complete the provisional evaluation for employees and submit it to Human Resources.
Download the provisional period evaluation form here.
Submit the provisional period evaluation form to HREmployeeRelations@georgiasouthern.edu.
Annual Performance Evaluations
While performance management is an ongoing process, all full-time Georgia Southern staff will be evaluated annually on their work performance. Performance evaluations should be used for supervisors and employees to further communicate about performance, as well as set goals, expectations and development opportunities for the coming year. The period evaluated each year is January 1 – December 31. All staff employees who completed their provisional period by December 31 should have an annual evaluation completed.
Preparing for the evaluation
To prepare for the evaluation process, managers should share a copy of the previous year’s evaluation with the employee. The manager will be required to enter the goals set on the previous year’s evaluation into the electronic performance evaluation. Additionally, the manager should log into OneUSG Manager Self Service to confirm that you can see the employees you will be evaluating (by clicking on the MyTeam Tile). If not, please submit a MyHelp ticket to Human Resources.
Staff will be evaluated on the following:
| Goal achievement from previous evaluation | Performance Factors |
| Job duties/responsibilities | Support of institutional values |
Spring 2025 Evaluation Timeline
In Spring 2025, all staff employees will be evaluated for the time period beginning January 1, 2024 – December 31, 2024. All staff employees who completed their 180 day provisional period by December 31, 2024 should have an annual evaluation completed.
| Date | Action |
|---|---|
| 01/06/2025 | Evaluations available for managers to start the process. |
| 1/13/2025 | Managers should initiate the process (define criteria) by this date so employees can begin self evaluations and communicate self-evaluation deadlines. |
| 1/13/2025- 02/28/2025 | Managers conduct evaluation meetings with employees. |
| 02/28/2025 | Last day for managers to submit evaluations to Human Resources. |
Spring 2025 ePerformance Process
Evaluations will be completed through OneUSG Connects ePerformance module. The image below outlines the workflow of the evaluation process (click the image to enlarge it).
Annual Performance Evaluation FAQs
- My employee is still in their provisional period. Should I complete an annual evaluation?
- Employees who have not completed their provisional period by the end of the evaluation year are not required to have the annual evaluation completed.
- What is the evaluation cycle?
- Employees should be evaluated on work performed from January 1 – December 31.
- Can I view last year’s evaluation?
- If you did not maintain a copy of the previous evaluation, you may request a copy by submitting an HR ticket.
- Will I have to hold a performance evaluation meeting?
- Yes! Employees should complete the self-evaluation and submit it to their manager. The manager completes the evaluation form utilizing information provided on the self-evaluation. Both the employee and the manager will get together for a face-to-face performance evaluation meeting. It is up to the manager to communicate with the employee regarding setting up this meeting. After this meeting, the employee will be given an opportunity to provide additional comments and sign the form digitally.
- What day are the performance evaluations due?
- Completed evaluations (self evaluations and manager evaluations) are due to HR by February 28, 2025.
- What if I am an employee that does not agree with the performance evaluation?
- If an employee does not agree with their performance evaluation, they are unable to change it. An employee can provide additional comments, which will be kept with the evaluation in the employee file.
- How can an employee access a list of the training they’ve completed this year?
- For training completed and/or recorded in Building a Better U, employees can log into the system, click on Profile in the upper right corner and then click on Learning Transcript. For more information on recording training in Building a Better U, click here.
- I have an employee who is out on leave during the period evaluations are completed. What do I do?
- Supervisors and employees should complete the evaluation process within 2 weeks of the employee returning to work.
- How do I submit position description edits to Human Resources?
- Please see the instructions on updating a job description on the Compensation Administration Process page under the “Job Description Update via Salary.com” dropdown.
- Do I have to comment on each section of my employee’s evaluation?
- Managers should comment on any section in which the rating is above expectations or below expectations. There should be specific information to support the higher and lower rankings.
- How do I get a copy of a position description?
- If you do not have a copy of the position description with the edits submitted last year, please submit a HR ticket and one will be provided to you.
- My employee worked in another department and recently moved under my supervision. Should I complete the evaluation or should the previous supervisor?
- The evaluation should be completed by the person who supervised the employee during the evaluation period (January 1 – December 31). If this time was split between supervisors, it is helpful to the employee to have feedback for the full evaluation period, so it is advised that the current supervisor solicit input from the previous supervisor to be included in the evaluation.
Last updated: 4/1/2025