Summer Faculty Pay Information

Overview

The Summer School spreadsheet is used for processing pay for full time and part time faculty teaching summer school courses and grant-funded research assignments. Payments for nonteaching assignments are to be submitted on a regular Personnel Action Form or on the Automated Payroll Form if submitting payments for multiple faculty.

Timeline

Timeline – 2021

Departments must update/assign faculty to courses in Banner on 4/26/2021 by 5:00 PM.

• 4/8/2021 Deadline to submit PA for FT/PT new hire faculty member teaching summer semester.
• 4/26/2021 Banner schedule data will be downloaded at 5:01 PM.
• 4/30/2021 Provost Office shares Summer School spreadsheet with Deans.
• 4/30/2021 – 5/12/2021 Departments must review, update, and approve
  appointments.
• 5/12/2021 by 5:00pm Deans return preliminary spreadsheet to the Provost Office for creation of Tentative Information Sheets.
• 5/14/2021 Colleges distribute tentative summer employment sheets outlining teaching assignments to faculty.
• 5/14/2021 – 5/21/2021 at 5:00 PM Departments will continue updating Summer School spreadsheet.
• 5/21/2021 Deans to return summer spreadsheet to Provost Office. Any changes after this date must be submitted on the Summer Personnel Action Form.
• 5/24/2021 – 5/28/2021 Final reviews by Provost Office and Research Accounting
• 6/1/2021 Provost Office sends Final Summer School Spreadsheet to Budget Office
• 6/2/2021 Provost Office sends final summer school spreadsheet and Final Information Sheets to each college.

Frequently Asked Questions

What is a Combo Code?

Formerly known as Payroll Distribution Code, it is a code that represents your chart stream.  The Combo Code identifies the funding source.

What is the Summer School spreadsheet used for?

It is used to pay 10-Month and Part Time Summer Faculty.

If I search for a faculty and no matches are found, how should I proceed?

If you are searching for a faculty, and no matches are found, verify that the person you are searching for is a 10-month or part-time faculty. If they are 10-month or part-time, check with HR to make sure they have been hired. You may need to submit a Hire PA for that person.

FAQ: Personnel Action Form – Summer Semester

New to GS and teaching as Part-time faculty (teaching and non-teaching assignments):

• Zero ($0) compensation regular PA – this PA is used to capture personnel information
• Provide Faculty Appointment Paperwork as directed by the Office of the Provost http://academics.georgiasouthern.edu/forms/
• Deadline to submit PA  4/08/2021.

New to GS fall semester as full-time benefited faculty member and teaching and/or non-teaching assignments summer semester:

• Zero ($0) comp regular PA as Part-time summer faculty
• PA remarks section – note that the faculty member will be starting Fall semester, August 1, as benefited faculty
• Provide Faculty Appointment Paperwork as directed by the Office of the Provost http://academics.georgiasouthern.edu/forms/
• Deadline to submit PA 4/08/2021

Returning Part-time faculty: (not active during Spring semester)

• Zero ($0) compensation regular PA
• Provide completed (include amount) Part-time Teaching Faculty Agreement Form http://academics.georgiasouthern.edu/forms/
• Deadline to submit PA  4/09/2020.

*Submit Revised Summer PA as applicable. Contact Jennifer Berghoff, Provost Office, for assistance in determining appropriate PA to submit.