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Account Expiration/Termination

Faculty/Staff/Retiree

Human Resources provides Accounts Management with a list of employee terminations.  Accounts are disabled upon termination, and deleted at month’s end.  Transfers between departments are sometimes not included in the list from Human Resources.  If your account has been disabled, but you are still employed at Georgia Southern University, please enter a MyTech Help ticket so we can verify your employment status with Human Resources.

Faculty/Faculty Retiree
  • Fill out Separation Checkout form, which can be found by clicking Employee Separation Checklists | Human Resources | Georgia Southern University
  • Account access will be disabled within 5 days after the end of the contract date or resignation date.  You will not be able to send or receive any email once the account is disabled.  The account will be deleted at month’s end.
  • For temporary faculty, we will send an email to the department to see if the faculty member is coming back to work at Georgia Southern.  If yes, we will expire the email account within 5 days after the end of the contract date, but will not delete it.  After verification from Human Resources of the rehire, we will enable the account for you.  If not rehired within the next semester, the account will be deleted at the end of the month.
  • Back up any files needed before your termination date.  We are not responsible for emails or files lost after termination.
  • If you are working or collaborating on a Georgia Southern project, please go to the following websites for helpful hints on transferring ownership of Google Drive documents to another member of Georgia Southern.  For more information about the following items, please go to the following Google Documentation:
    Transfer Google Docs – https://support.google.com/drive/answer/2494892?hl=en
    Transfer Data/Email – https://support.google.com/accounts/answer/3024190?hl=en
    Forwarding – https://support.google.com/mail/answer/10957?hl=en
    Filters –  https://support.google.com/mail/answer/6579
    Auto Reply – https://support.google.com/mail/answer/25922?hl=en
  • If you have an Apple, Twitter, Facebook, Turbo Tax, TicketMaster, banking or streaming services associated with your Georgia Southern email account, please be sure to change the account before your Georgia Southern account is disabled.
  • Get an outside email account before your termination date.  If you have an outside email account, you can forward any new incoming email to your outside email account, or setup an auto reply for incoming email to inform senders of your new email address until the Georgia Southern account is disabled.
  • Unsubscribe from any Google Groups you are on, and if necessary, re-subscribe with the new account.
  • Once the account and its contents have been deleted, they cannot be recovered.
Staff/Retiree
  • Fill out Separation Checkout form, which can be found by clicking Employee Separation Checklists | Human Resources | Georgia Southern University
  • Account access will be expired within 5 days of your termination date as indicated by Human Resources.  Once your account is expired, you will not be able to send or receive any email.  The account will be deleted at months end after your termination date.
  • If you have an Apple, Twitter, Facebook, Turbo Tax, TicketMaster, banking or streaming services associated with your Georgia Southern email account, please be sure to change the account before your Georgia Southern account is disabled.
  • Back up any files needed before your termination date.  We are not responsible for emails or files lost after termination.
  • If you are working or collaborating on a Georgia Southern project, please go to the following website for helpful hints on transferring ownership of Google Drive documents to another member of Georgia Southern.  For more information about the following items, please go to the following Google Documentation:
    Transfer Google Docs – https://support.google.com/drive/answer/2494892?hl=en
    Transfer Data/Email – https://support.google.com/accounts/answer/3024190?hl=en
    Forwarding – https://support.google.com/mail/answer/10957?hl=en
    Filters –  https://support.google.com/mail/answer/6579
    Auto Reply – https://support.google.com/mail/answer/25922?hl=en
  • Get an outside email account before your termination date.  If you have an outside email account, you can forward any new incoming email to your outside email account, or setup an auto reply for incoming email to inform senders of your new email address until the Georgia Southern account is disabled.
  • Unsubscribe from any Google Groups you are on, and if necessary, re-subscribe with the new account.
  • Once the account and its contents have been deleted, they cannot be recovered
Emeritus
  • Fill out Separation Checkout form, which can be found by clicking Employee Separation Checklists | Human Resources | Georgia Southern University
  • Account access will be expired within 5 days of your termination date as indicated by Human Resources.  Once your account is expired, you will not be able to send or receive any email, access Folio or the MyGSU Portal.
  • For Emeritus/ae, The Provosts Office provides Accounts Management with a list of Emeritus/ae in May and December of each year.  After verification from the Provost’s Office, we will enable the account for you.  If you are approved as am Emeritus/ae we will enable your account.  You will have access to Office 365, Folio, Google Email and Drive.
  • If you have an Apple, Twitter, Facebook, Turbo Tax, TicketMaster, banking or streaming services associated with your Georgia Southern email account, please be sure to change the email account before your Georgia Southern account is disabled.
  • Back up any files needed before your termination date.  We are not responsible for emails or files lost after termination.
  • If you are working or collaborating on a Georgia Southern project, please go to the following website for helpful hints on transferring ownership of Google Drive documents to another member of Georgia Southern.  For more information about the following items, please go to the following Google Documentation:
    Transfer Google Docs – https://support.google.com/drive/answer/2494892?hl=en
    Transfer Data/Email – https://support.google.com/accounts/answer/3024190?hl=en
    Forwarding – https://support.google.com/mail/answer/10957?hl=en
    Filters –  https://support.google.com/mail/answer/6579
    Auto Reply – https://support.google.com/mail/answer/25922?hl=en
  • Get an outside email account before your termination date.  If you have an outside email account, you can forward any new incoming email to your outside email account, or setup an auto reply for incoming email to inform senders of your new email address until the Georgia Southern account is disabled.
  • Unsubscribe from any Google Groups you are on, and if necessary, re-subscribe with the new account.
  • Once the account and its contents have been deleted, they cannot be recovered.

Last updated: 4/16/2025

Contact Information

Accounts Management
Georgia Southern University
Fax: 912-478-0272
accounts@georgiasouthern.edu

ITS Accounts • PO Box 8136 Statesboro, GA 30460 • accounts@georgiasouthern.edu