Technology Purchasing Process, Policy and Procedure
IT Purchasing provides support and guidance for the University Faculty and Staff who need to purchase technology hardware.
Please Note: This information is for your reference. The procurement process takes place in eProcurement.
Technology Purchases Made Easy
Information Technology Purchasing Procedures
The University realizes many benefits, including better pricing, support and service from our vendors, and lower total cost of ownership, by following established technology procedures.
For these reasons these procedures must be applied to all purchases of technology hardware and software regardless of the source of funding.
IT Purchasing, a department of Georgia Southern’s Information Technology Services, is responsible for vetting technology purchases for the University community.
For reference: “technology” includes any component that attaches to the campus network, stores data, electronically controls something, or performs computations.
Approval is gained in one of two ways:
- Purchasing technology that meet pre-approved standards via eProcurement
- Following the specified approval process to purchase non-standard technology
Information Technology Purchasing Process
Streamlined acquisition of necessary technology resources.
Need to purchase software or equipment?
Click below for a list of standard technology devices offered to our University faculty and staff.
If you need to purchase non-standard technology, please submit a MyHelp ticket.
Information Technology Purchasing Policy
The purpose of the IT Procurement policy is to ensure that the procurement of information technology hardware, software and services follow established University System of Georgia Board of Regents policies and guidelines, that due diligence is performed to ensure compatibility with existing systems and policies, that appropriate plans are associated with technology acquisition and that the approval of the Chief Information Officer is obtained prior to issuance of a purchase order. This policy applies to all technology resources and related services owned, used or operated by the University, regardless of the source of funding, location or intended purpose. These resources include but are not limited to: Computers and servers of any form factor; Software and information systems; Technology services, consulting, and maintenance contracts; Peripheral equipment (e.g. printers, scanners, etc.); Network devices; Television, audiovisual, surveillance and projection equipment; And door locking, alarm, and environmental monitoring equipment.
Reliable technology is important to maintaining smooth operations of University functions. Therefore, technology should be kept technically current to remain compatible with required capabilities, security constructs and technology innovation.
Questions regarding the process, policy or procedures may be addressed to: ITPurchasing@georgiasouthern.edu