From Ad Astra to Eagle Space: What You Need to Know
The University will transition the non-academic space reservation platform from the current Ad Astra platform to the Eagle Space Reservation System platform beginning April 11. The Eagle Space Reservation System platform provides an updated location for non-academic event space reservation.
Non-academic events are considered to be any event that is not a class or similar academic occurrence.
Academic event scheduling and space reservation should continue to go through the Ad Astra platform.
What does this mean for current Ad Astra Event users?
This update changes very little for most end-point users. Requesting an event or meeting will function in much the same way in Eagle Space Reservation System as it does in Ad Astra. The Eagle Space Reservation System web form that will be used for creating events is following as much of the existing Ad Astra format as possible.
What does this mean for anyone who needs to make a reservation request?
Any reservation request not entered in Ad Astra by March 31 will need to be made in the Eagle Space Reservation System beginning April 11.
How can users learn more about using the Eagle Space Reservation System?
Virtual Zoom trainings will take place on April 6 and April 12.
- April 6 at 11:30 a.m. - 12 p.m. Click here to access this Zoom training.
- April 6 at 3 - 4 p.m. Click here to access this Zoom training.
- April 12 at 1 - 2 p.m. - Click here to access this Zoom training.
If you cannot attend a training, a video of the training is available here.
When will this happen?
- March 31, 2023: Last day to enter reservation requests into Ad Astra. Users requesting reservations should plan to have all non-academic events scheduled for dates between now and April 21, entered into Ad Astra by March 31.
- April 1, 2023: Ad Astra will no longer accept new non-academic event reservation requests. All existing non-academic event reservations in Ad Astra, scheduled for April 10 and on, will be pulled for import into Eagle Space Reservation System.
- April 4, 2023: All requested reservations will need to be approved by this date.
- April 1 - April 10, 2023: Reservations can no longer be entered into Ad Astra and cannot yet be entered into Eagle Space Reservation System during data import.
- April 11, 2023: Eagle Space Reservation System will open for new reservation requests.
NOTE: All prior reservations entered by Mar 31 in Ad Astra will be automatically moved into Eagle Space Reservation System. Users will not need to add previously entered reservation requests that were entered in Ad Astra by Mar 31 in Eagle Space Reservation System.
Where can users access Ad Astra?
Eagle Space Reservation System will be available through the MyGeorgiaSouthern portal on Apr 11, 2023.