Know your Collaborator – The Toolkit

Back to the Short Course

Georgia Southern is committed to enabling the practice of open science and global exchange within a framework of appropriate cybersecurity and institutional safety. Each university researcher, scholar or employee bears individual responsibility to maintain awareness and prudent precaution in the practice of scientific inquiry. This toolkit is intended to be used following review of the Know your Collaborator – The Short Course – A one page tutorial for GS researchers and scholars.

Verify the Person and Their Institution or Company

• Visual Compliance (restricted party screening – free through GS log in)
• International Trade Administration search tool (Federal resource)
  • Regardless of which method is used, researchers are strongly encouraged to retain a record of the search results for at least five years after the termination of the engagement.
• What is the mutual benefit of the collaboration?
  • Video chat
  • Reputation Review – Check websites associated with the individual and institution, publications, Co-authors, linked in/social media.
    • Google Scholar, Scopus, Web of Science or Research Gate
  • SciVal – Log in through GS
  • Scopus – Log in through your organization – with GS email address

Military End User

• China Defense Tracker – Australian Database tracking military activity to help determine if Military End User restrictions apply

Corporate Filings

• EDGAR – Search corporate documents for U.S. publicly traded companies
• Open Corporates – World Corporate database

• EDGAR – Search corporate documents for U.S. publicly traded companies
• Open Corporates – World Corporate database

Criminal Proceedings – Criminal incitements, pleas and convictions

• FBI Press Releases
• USDOJ Press Releases

Verify the Body of Work

• ORCID – digital persistent identifiers to track and link published works.
• iThenticate (originality and citation tool for professionals)
• Google Scholar, Scopus, Web of Science or Research Gate
• Internet Archive – Find cached versions of current and inactive websites- the Wayback machine
• Scimago – Journal rankings tool
• IEEE Xplore – specific to STEM

Patents

• US Patent Office – Public search
• Espacenet – European patent search
• Google Patent – Global coverage search
• Patentscope – Global coverage search

• US Patent Office – Public search
• Espacenet – European patent search
• Google Patent – Global coverage search
• Patentscope – Global coverage search

Verify the Terms of Collaboration

• Foreign Government Talent Recruitment Programs – Malign
• Problematic Contract Terms

Participate with Transparency

• Financial Conflict of Interest Disclosure in Sponsored Research
• Conflict of Interest/Conflict of Commitment

• Be vigilant –
  • Maintain computer updates and strong passwords
    • Send IT a ticket to assure your GS device software is up to date before travel.
    • Change your password before you travel internationally and when you return.
  • Intellectual Property –
    • Disclose to IP/Tech Transfer Office before you present or share to protect your work. (On the Research Resources tile of your my.georgiasouthern.edu – Sophia)
  • Be consistent with any associated Data Use, Non-disclosure or human subject consent agreements.
• Be aware – Training available on demand on the CITI Platform
  • Responsible Conduct of Research (CITI Question 5)
  • Research Data Security – (NSF Modules – CITI Question 13 Module 2)
  • Research Data Security advanced Refresher (CITI Question 13 Module 3)
  • Undue Foreign Influence – (CITI Question 13 Module 1)
  • Export Controls (CITI question 9)
  • Shipping Dangerous Goods
    • CITI (CITI question 11 module 3)
    • IATA Dangerous Goods Trend Report

Last updated: 10/15/2024